Electronic Work Diary for Australian Fleets
Managing driver fatigue with paper logbooks is error-prone and inefficient. Mistakes lead to NHVR breaches. Ctrack connects to your approved EWD for unified visibility -- driver hours, vehicle locations, safety events, and records in one platform.
Trusted by leading Australian fleets
What Is an Electronic Work Diary (EWD)?
An electronic work diary is a device or system approved by the NHVR to monitor and record the work and rest hours of heavy vehicle drivers and transport operators in Australia. Under the Heavy Vehicle National Law (HVNL), drivers in the heavy vehicle industry must record work and rest times using either a written work diary or an EWD listed on the official register.
Unlike written work diaries that use 15-minute blocks, EWDs capture driving time and rest break periods to the nearest minute. This precision helps drivers and managers maintain basic fatigue management (BFM) and advanced fatigue management (AFM) accreditation while minimising the risk of non-compliance.
Electronic work diaries function as a mobile app on smartphones or tablets, allowing drivers to record activities in real-time. When integrated with telematics, they become powerful tools for driver safety, operational efficiency, and regulatory compliance -- going well beyond simple log book record-keeping.
Benefits of Using Electronic Work Diaries With Ctrack
One platform. Three pillars. Complete intelligence for a safe and compliant operation.
Predict
Foresight that keeps your fleet moving. Anticipate maintenance, optimise routes, and monitor driver work hours to reduce costs before issues arise.
Protect
AI-powered safety without surveillance. Real-time driver fatigue detection, coaching, and claims exoneration to manage driver fatigue and protect your people.
Comply
Built-in regulatory alignment that scales. Centralised records, audit-ready reports, and continuous NHVR adherence.
Streamline Electronic Work Diary Compliance
Ctrack does not replace your approved provider. We integrate diary data with vehicle tracking, AI video, and fatigue management capabilities for drivers and fleet managers.
Unified Dashboard
Combining driver hours with GPS tracking and AI safety video in one view. Contextual insight correlating fatigue data with vehicle location.
No Workflow Disruption
Drivers continue using an EWD app they already know. Ctrack connects diary information with GPS location, speed events, maintenance records, and safety alerts.
Audit-Ready Reporting
Automate CoR documentation combining driver records, vehicle movement history, safety events, and maintenance records for audit readiness. Serve as a reliable record keeper for regulatory requirements.
Paperless Data Integration
Integration eliminates data silos. All your operational data flows into one paperless system without manual entry or duplicate record-keeping.
Real-Time Fatigue Management and Compliance
EWDs reduce driver reporting time by 50% compared to paper methods. Ctrack monitors work and rest times, issuing alert notifications before breaches occur so you can manage fatigue proactively.
Drivers and operators see driving time remaining, upcoming rest breaks, and when rest hours are required. Combined with GPS, the system guides drivers to safe stopping points -- keeping your operation within legal limits and compliant with fatigue management requirements.
- Alert notifications before breaches occur
- Driving time remaining visibility for drivers and managers
- GPS-guided safe stopping points
Benefits for Your Fleet
- Monitor driver hours and vehicle locations simultaneously
- Track status across your entire operation
- Generate automated reports for NHVR audits and CoR
- Receive alerts for breaches and safety events
- Continue using your familiar EWD app
- Receive notification of upcoming rest breaks and approaching limits
- Focus on safe driving
Audit-Ready NHVR Compliance
Non-compliance with HVNL fatigue laws carries severe penalties. Corporate entities face fines up to $3.55 million for Category 1 Chain of Responsibility breaches (NHVR 2025). Using an EWD integrated with telematics helps ensure compliance with regulatory requirements.
Ctrack provides audit-ready documentation combining centralised records from your approved provider, complete vehicle trip history and location verification, driver safety events and coaching documentation, maintenance records and defect reporting, and automated compliance reports.
This transforms audit preparation from weeks of data collection into minutes. Driver fatigue contributes to approximately 20% of heavy vehicle accidents in Australia (NHVR). Reducing the risk through proper EWD adoption supports a safer and more productive heavy vehicle industry.
EWD Fleet Management Beyond Compliance
While EWDs solve regulatory obligations, integrated electronic work diaries deliver operational benefits across your operation.
60-80% reduction in manual reporting. EWDs automate work and rest records, saving managers 5-10 hours weekly.
Correlate fatigue information with harsh braking, speeding, and distraction events from AI video to monitor driver performance.
Understand actual driving hours to improve schedules. Reduce downtime while maintaining adherence.
See driver availability, vehicle location, and status. Make informed decisions.
Ctrack has tracked over 1 billion kilometres monthly across 300,000 subscriptions globally. Our Australian team brings deep expertise in heavy vehicle regulations and fleet management.
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